Issaquah Little League Board of Director Responsibilities

For 2012 the members elected 25 directors to the Board. Board members met and elected officers and roles. Those roles prescribed by the ILL Constitution are marked with an * with alternate Constitutional title in parentheses.

EXECUTIVE LEADERSHIP

*President
Tom Chan

  • Conduct the League and execute policies established by the Board
  • Present a report of condition of the League at the Annual Meeting
  • Communicate to the Board all appropriate matters
  • Promote the welfare of the League
  • Responsible for the conduct of the League in strict conformity to the policies, principles and Rules and Regulations of Little League Baseball
  • Authority to make and execute contracts and leases in the name of the League, with prior Board approval
  • Investigate complaints, irregularities and conditions detrimental to the League and report to the Board or Executive Committee as warranted
  • Prepare and submit an annual budget to the Board and be responsible for execution against the budget
  • With assistance of Player Agent, examine and certify the application, proof of age and residency of players

Commissioner - Baseball
(*EVP - Baseball)

Brett Lowry

  • Responsible for performance of the duties and with the powers of President when absent if authorized by the President or Board to do so
  • Serve as the Senior League Official for baseball with duties to include oversight of Division VP's and Managers for each Division of play including:
    • Organize and supervise all activities of Division VP's including consistent updates of schedules, scores, pitch counts and end of season Tournament
    • Coordinate number of teams, roster size, Manager and Coach for all divisions in coordination with Player Agent. Review final rosters for Coast and Majors as prepared by Player Agent
    • Chair the Managers Committee for review, selection and oversight of Managers during the season
    • Coordinate pre-season Managers meeting with Safety Officer and Coach Development Officer
    • Coordinate necessary equipment with Procurement Officer and Equipment Manager
    • Address any in-season issues as they arise (rosters, local rules, conduct of fans or ILL players or representatives, umpiring, parent complaints, etc.)
    • Coordinate and schedule League or District 9 tournaments
  • Manage and operate within the Baseball Budget as authorized by the Board

*Player Agent
Dirk Jongejan

  • Supervise the player selection system, maintains complete player records, conducts trades and replacements of players, determines eligibility and develops rosters for all League players
  • Examine and certify the application, proof of age and residency of players
  • Chair the Registration Committee to manage all player registration activities
  • Manage the Skills Evaluation
  • Conduct the Player Draft and team formation, including Play Up and Down requests
  • Maintain "Eligible Player Replacement List" and replaces players on Majors and Coast teams
  • Prepare team rosters and submit all rosters to LL Headquarters
  • Serve as the contact person for all baseball players and parents
  • Coordinate All-Star teams formation
  • Manage and operate within the Player Agent Budget as authorized by the Board

Commissioner - Softball
(*EVP-Softball)

Connie Bellas

  • Serve as the Senior League Official for softball with duties to include oversight of Division and Managers for each Division of play including:
    • Organize and supervise all activities of Softball divisions
    • Coordinate number of teams, roster size, Manager and Coach and team formation for all divisions in coordination with Player Agent.
    • Selection and oversight of Managers during the season
    • Coordinate pre-season Managers meeting with Safety Officer and Coach Development Officer
    • Coordinate equipment with Procurement Officer and Equipment Managers
    • Manage consistent updates of schedules, scores, pitch count tracking and end of season Tournament
    • Address any in-season issues as they arise (rosters, local rules, conduct of fans or ILL players or representatives, umpiring, parent complaints, etc.)
    • Coordination and scheduling of League or District 9 tournaments
  • Manage and operate within the Softball Budget as authorized by the Board

Coach & Player Development
(*Coaching Coordinator)

Kyle Buckner

  • Represent Coaches and Managers in the League
  • Serve as the contact person for the league's manager-coach training program
  • Develop and coordinate training curriculum and approach at all levels
  • Develop, order and distribute training materials to players, coaches and managers
  • Coordinate League clinics as necessary
  • Develop and enhance Extra Bases training programs for players
  • Manage and operate within the Development Budget as authorized by the Board

Chief Umpire
Frank Fite

  • Responsible for hiring, scheduling, training and paying of all League umpires
  • Promote strict conformity to the policies, principles, rules and regulations of League and Little League Baseball
  • Coordinate and schedule all league umpiring assignments
  • Manage and operate within the Umpire Budget as authorized by the Board
BOARD OFFICERS

*Secretary
Dean Van Dyke

  • Responsible for recording activities of the League and maintaining appropriate records including minutes of Board and Executive Committee meetings
  • Give notice of all ILL meetings
  • Maintain lists of all members, directors, committee members
  • Conduct all correspondence not otherwise delegated, carry out all orders, votes or resolutions not otherwise committed, notify of member, Director or Officer and committee election or appointment, and perform other duties as are customary.

*Treasurer
Dan Wilson

  • Monthly reporting to the Board and President of the financial condition of ILL, including reporting on Budgets of each officer or committee area
  • Receive all monies and securities and deposit in a depository approved by the Board
  • Keep records for receipt and disbursement of League monies and securities, approve all payments from allotted funds and draw checks in agreement with policies established in advance by the Board Prepare and report all annual budgets, monthly financial statements, reporting to the
  • Board of Directors and the President on financial status at all meetings and an annual financial report for the President to submit to the Membership at the Annual Meeting and to Little League.

*Safety Officer
Blythe Thomson

  • Responsible to create awareness, through education and information, of the opportunities to provide a safer environment for all participants of the League
  • Develop, document and implement a plan for increasing safety of activities, equipment and facilities through education, compliance and reporting
  • Maintain and publish the Safety Manual for the League
  • Perform background security checks and facilitates insurance claims
  • Manage and operate within the Safety Budget as authorized by the Board

Procurement & Equipment
Drew Herbolich

  • Responsible for inventorying, selecting, ordering, and purchasing all new uniforms, safety or other equipment needed by the league
  • Serve as the contact person regarding the disbursement and collection of nonconsumable equipment
  • Manage distribution and collection of all equipment for the League
  • Manage and operate within the Equipment Budget as authorized by the Board

Information Officer
Ted Lee

  • Manage and update the official League website including content management
  • Manage and update the official League eStore
  • Manage the setup and coordination with Division VP's for online schedules, scores, tournament results and pitch counts
  • Coordinate with Registration Committee to manage League online registration
  • Coordinate with Marketing Officer to distribute League information
  • Ensure that news, scores and information are updated and distributed regularly
  • Manage and operate within the Technology Budget as authorized by the Board

Field Development & Scheduler
Terry Dodd
Board Member since 1983

  • Manage scheduling of all field use
  • Schedule all regular season practice and game times and locations consistent with Board plans, rules and policies
  • Manage rain out game make ups, as needed
  • Manage playoff games/brackets consistent with consistent with Board plans, rules and policies and Little League Rules and Regulations

Marketing/Public Relations
Scott Sutherland

  • Responsible for marketing events to promote League within the community
  • Work to advertise the League, promote registration, drive community involvement and manage public relations
  • Work closely with Fund Raising to bring League into a more visible role in the community, bring more community involvement into the League and promote the League brand
  • Manage League Logowear marketing and distribution
  • Responsible for content of ongoing Communications with members, including monthly newsletters and official news releases of the League
  • Manage and operate within the Marketing Budget as authorized by the Board

Microsoft Donation Coordinator
Gabriel Dorta

  • Responsible for discovering and executing fund raising activities to secure additional funding sources for equipment and other league expenses including:
    Coordinate with all League volunteers to maximize corporate donations related to volunteer hours worked (eg, Microsoft)
    • League sponsorship program including advertising on fields, web site, uniforms, etc.
    • League fund raisers, as approved by Board, typically including Mariners game tickets and photo magnet sales
  • Work closely with Marketing Officer to bring League into a more visible role in the community, bring more community involvement into the League and promote the ILL brand

Field Operations
Greg Crockett

  • Manage volunteers or services to both maintain and improve our fields
  • Work with Government or School District officials to explore improvements in fields, facilities and partnerships with League
  • Train Managers on field prep and ensure clean up nights scheduled at fields
  • Manage schedule to mow, edge, remove trash and clean up Dodd Fields each week
  • Manage and operate within the Fields Budget as authorized by the Board
BASEBALL DIVISION OFFICERS

VP Juniors
Rick Chapman

  • Manage, organize and supervise all operations of the Juniors division of League
  • Communicate with and represent needs of division teams and Managers
  • Coordinate with Player Agent on issues involving players, rosters, eligibility or player replacement during the season
  • Consistently update schedules, scores, pitch count tracking and end of season Tournament information for division
  • In conjunction with Commissioner of Baseball, address any in-season issues as they arise (rosters, local rules, conduct of fans or ILL players or representatives, umpiring, parent complaints, etc.)

VP Majors
Richard Eastern

  • Manage, organize and supervise all operations of the Majors division of League
  • Communicate with and represent needs of division teams and Managers
  • Coordinate with Player Agent on issues involving players, rosters, eligibility or player replacement during the season
  • Consistently update schedules, scores, pitch count tracking and end of season Tournament information for division
  • In conjunction with Commissioner of Baseball, address any in-season issues as they arise (rosters, local rules, conduct of fans or ILL players or representatives, umpiring, parent complaints, etc.)

VP Coast
Mike Sturm

  • Manage, organize and supervise all operations of the Coast division of League
  • Communicate with and represent needs of division teams and Managers
  • Coordinate with Player Agent on issues involving players, rosters, eligibility or player replacement during the season
  • Consistently update schedules, scores, pitch count tracking and end of season Tournament information for division
  • In conjunction with Commissioner of Baseball, address any in-season issues as they arise (rosters, local rules, conduct of fans or ILL players or representatives, umpiring, parent complaints, etc.)

VP AAA
James Dunkelberger

  • Manage, organize and supervise all operations of the AAA division of League
  • Communicate with and represent needs of division teams and Managers
  • Coordinate with Player Agent on issues involving players, rosters, eligibility or player replacement during the season
  • Consistently update schedules, scores, pitch count tracking and end of season Tournament information for division
  • In conjunction with Commissioner of Baseball, address any in-season issues as they arise (rosters, local rules, conduct of fans or ILL players or representatives, umpiring, parent complaints, etc.)

VP AA
Mike Githens

  • Manage, organize and supervise all operations of the AA division of League
  • Communicate with and represent needs of division teams and Managers
  • Work with Player Agent form teams for the AA division
  • Coordinate with Player Agent on issues involving players, rosters, eligibility or player replacement during the season
  • Consistently update schedules, scores, pitch count tracking and end of season Tournament information for division
  • In conjunction with Commissioner of Baseball, address any in-season issues as they arise (rosters, local rules, conduct of fans or ILL players or representatives, umpiring, parent complaints, etc.)

VP A
Matt Miller

  • Manage, organize and supervise all operations of the A division of League
  • Communicate with and represent needs of division teams and Managers
  • Work with Player Agent form teams for the A division
  • Coordinate with Player Agent on issues involving players, rosters, eligibility or player replacement during the season
  • Consistently update schedules, scores, pitch count tracking and end of season Tournament information for division
  • In conjunction with Commissioner of Baseball, address any in-season issues as they arise (rosters, local rules, conduct of fans or ILL players or representatives, umpiring, parent complaints, etc.)

VP T-Ball
Stuart Thieme

  • Manage, organize and supervise all operations of the T-Ball division of League
  • Communicate with and represent needs of division teams and Managers
  • Work with Player Agent form teams for the T-Ball division
  • Coordinate with Player Agent on issues involving players, rosters, eligibility or player replacement during the season
  • Consistently update schedules, scores, pitch count tracking and end of season Tournament information for division
  • In conjunction with Commissioner of Baseball, address any in-season issues as they arise (rosters, local rules, conduct of fans or ILL players or representatives, umpiring, parent complaints, etc.)

2011 Board Committees

Committees marked with * are listed in the Constitution

Committee Purpose Members (*denotes Chair)

*Executive

Advise and assist the Officers of the League in all matters concerning its interests and management of its affairs *President
Commissioner Baseball
Commissioner Softball
Player Agent
Coach & Player Development
Umpire in Chief

*Managers

Interview and investigate prospective Managers and Coaches and recommend acceptable candidates to the President.

Observe conduct of Managers and Coaches during season, investigate complaints and recommend actions to the President
*Commissioner Baseball
Player/Coach Development
Umpire in Chief

Registration

Submit recommendation to Board for registration process, fees and timing.

Advertise, review and execute on plan to promote registration for coming season.
*Player Agent
Information Officer
Commissioner Softball
Commissioner Baseball
Marketing/PR
Treasurer
VP T-Ball

Competition

Recommend changes to Instructional and Competitive divisions in alignment with League goals and objectives.

Recommend changes to League Rules, roster sizes, game and practice schedules, Play Up and Down guidelines and training plans for each Division.
*Commissioner Baseball
VP Majors
VP Coast
VP AAA
VP AA
VP A
VP T-Ball
Player Agent
Umpire in Chief
Other (tbd)

*Nominating

Investigate and consider eligible candidates and submit at the Annual meeting a slate of candidates for the Board of Directors.

The Committee shall also submit for consideration by the new Board of Directors a slate of Officers and Committee Members.
Changes each year, for 2011:
Tom Chan
Brett Lowry
Kyle Buckner
Dirk Jongejan

Grounds

Manage, maintain and improve our fields. Manage schedule to mow, edge, remove trash and clean up Dodd Fields each week. *Field Operations
Rob Johnson
Terry Dodd